Request, transfer, use and deletion of data of voters in the polling-district electoral register

Pursuant to section 153 (1) of Act XXXVI of 2013 on Electoral Procedure (hereinafter: Ve.), the name, address, age, and gender of voters included in the polling-station electoral register – taking into account the provisions of section 89 – shall be provided in the election of local government representatives and mayors:

a) upon the request of the candidate – limited to the relevant constituency – by the local election office operating alongside the local election commission competent for the candidate's registration, or in the case of a candidate for Mayor of the Capital, by the Capital City Election Office,

b) upon the request of the nominating organization drawing up a (metropolitan) compensation/county list – limited to the constituencies indicated by the nominating organization – by the National Election Office,

immediately after the payment of the data provision fee, but no earlier than after the registration becomes legally binding pursuant to Section 132 of the Ve.

The request for data provision can only be submitted in writing. The data provision does not include the name, address, age, and gender of voters who have prohibited the disclosure of their data pursuant to section 89 (1) of the Ve.

The condition for fulfilling the data provision pursuant to point a) is that the legally registered candidate certifies the payment of the data provision fee – which is three Hungarian forints per voter included in the data provision – to the local election office that fulfills the data provision, or in the case of a candidate for Mayor of the Capital, to the Capital City Election Office. The electoral register data can only be released after this. The candidate's personal identification number, or in its absence, the number of his / her identity card/passport/driving license, must be indicated in the transfer's comment section.

The condition for fulfilling the data provision pursuant to point b) is that the legally registered nominating organization having a list certifies the payment of the data provision fee – which is three Hungarian forints per voter included in the data provision – to the National Election Office's account. The electoral register data can only be released after this. The commission decision number regarding the registration of the list and the nominating organization's court registration number must be indicated in the transfer's comment section.

The National Election Office's account number is: 10032000-00333616-00000000.

The following persons are entitled to request and receive the data provision on behalf of the legally registered nominating organization:

• the legal representative according to the court register of civil organizations,
• a person authorized on the nominating organization's notification form by the legal representative to make declarations on behalf of the nominating organization a person with a power of attorney in a private deed of full probative force or a public deed issued by the persons specified in the previous points.

The request shall contain the following information:

• the name and personal identification number of the requesting nominating organization/candidate,
• the legal basis for the request, i.e., reference must be made to section 153 (1) a) or b) of the Ve. or to the fact that the data request is for the purpose of using electoral register data for direct political campaigning,
• date, name and signature of the person specified in point 1, or the candidate's signature. The document certifying the payment of the data provision fee must be attached to the request.

Possible ways to submit the request:

• electronically (as a signed scanned document),
• in person, or
• by post.

A request for data provision pursuant to section 153 (1) a) of the Ve. must be submitted to the local election office operating alongside the local election commission competent for the candidate's registration, or in the case of a candidate for Mayor of the Capital, to the Capital City Election Office. The contact details of the election offices can be found at the following link: https://www.valasztas.hu/elerhetosegek

A request for data provision based on a legally registered compensation/county list that can be submitted to the National Election Office pursuant to section 153 (1) b) of the Ve.:

• can be submitted in person at 1054 Budapest, Alkotmány St. 3., during office hours,
• can be sent by post to 1397 Budapest, Pf.: 547,
• or can be sent by email to NVB@nvi.hu.

The requested electoral register data will be provided on a data carrier. A handover minute will be prepared.

The nominating organization may only use the transferred data for the purpose of direct political campaigning; any other use, copying, or transfer to third parties is strictly prohibited!

Nominating organizations/candidates must delete the data from the data provisions – regardless of the date of the fulfilment of the request – no later than 4:00 PM on election day, and the minutes prepared on this must be submitted within three days to the election office that provided the data. (The minutes of deletion can also be submitted in signed, scanned form by the indicated deadline.)

Please note that in case of unauthorized use of the data, or violation of the obligation to delete the data and send the minutes of deletion – based on an objection to this effect – a fine may be imposed!

Furthermore, we draw the attention of all candidates and nominating organizations to the fact that the National Authority for Data Protection and Freedom of Information (NAIH) has published a recommendation on the handling of election-related data, which all parties involved are advised to take into account. The NAIH's recommendations can be viewed at the following link.